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List of Key Board shortcuts to save TAT while working in Microsoft Office Applications.
Microsoft Excel Shortcut Keys
Microsoft PowerPoint Shortcut Keys
Microsoft Word
Microsoft Outlook
1.
Microsoft Office Key-board Sho
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2.
+91-7020050265,+91-9049824030
Training.Pune@yahoo.com
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ard Shortcuts
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3.
MS Excel Key-Board Shortcuts
MS Excel Key-Board Shortcuts
Ctrl combination shortcut keys
Ctrl+Shift+Plus (+)
Ctrl+Minus (-)
5.
TIP: The Ctrl combinations Ctrl+J and Ctrl+M are currently unassigned shortcuts.
Function keys
7.
Other useful shortcut keys
Arrow Keys
11.
tcuts
tcut keys
Description
Switches between worksheet tabs, from left-to-right.
Switches between worksheet tabs, from right-to-left.
Applies the outline border to the selected cells.
Removes the outline border from the selected cells.
Applies the General number format.
Applies the Currency format with two decimal places (negative numbers in
parentheses).
Applies the Percentage format with no decimal places.
Applies the Scientific number format with two decimal places.
Applies the Date format with the day, month, and year.
Applies the Time format with the hour and minute, and AM or PM.
Applies the Number format with two decimal places, thousands separator, and minus
sign (-) for negative values.
Selects the current region around the active cell (the data area enclosed by blank
rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
Enters the current time.
Copies the value from the cell above the active cell into the cell or the Formula Bar.
Displays the Insert dialog box to insert blank cells.
Displays the Delete dialog box to delete the selected cells.
Enters the current date.
Alternates between displaying cell values and displaying formulas in the worksheet.
Copies a formula from the cell above the active cell into the cell or the Formula Bar.
Displays the Format Cells dialog box.
Applies or removes bold formatting.
Applies or removes italic formatting.
Applies or removes underlining.
Applies or removes strikethrough.
Alternates between hiding and displaying objects.
Displays or hides the outline symbols.
Hides the selected rows.
Hides the selected columns.
Selects the entire worksheet.
12.
If the worksheet contains data, Ctrl+A selects the current region. Pressing Ctrl+A a
second time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula, displays
the Function Argumentsdialog box.
Ctrl+Shift+A inserts the argument names and parentheses when the insertion point
is to the right of a function name in a formula.
Applies or removes bold formatting.
Copies the selected cells.
Uses the Fill Down command to copy the contents and format of the topmost cell of a
selected range into the cells below.
Flash Fill ( MS Excel 2013 & Above)
Displays the Find and Replace dialog box, with the Find tab selected.
Flash Fill ( MS Excel 2013 & Above)
Shift+F5 also displays this tab, while Shift+F4 repeats the last Find action.
Ctrl+Shift+F opens the Format Cells dialog box with the Font tab selected.
Displays the Go To dialog box.
F5 also displays this dialog box.
Displays the Find and Replace dialog box, with the Replace tab selected.
Applies or removes italic formatting.
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit
Hyperlink dialog box for selected existing hyperlinks.
Displays the Create Table dialog box.
Creates a new, blank workbook.
Displays the Open dialog box to open or find a file.
Ctrl+Shift+O selects all cells that contain comments.
Displays the Print tab in Microsoft Office Backstage view.
Ctrl+Shift+P opens the Format Cells dialog box with the Font tab selected.
Displays the Quick Analysis options for your data when you have cells that contain
that data selected.
Uses the Fill Right command to copy the contents and format of the leftmost cell of a
selected range into the cells to the right.
Saves the active file with its current file name, location, and file format.
Displays the Create Table dialog box.
13.
Applies or removes underlining.
Ctrl+Shift+U switches between expanding and collapsing of the formula bar.
Inserts the contents of the Clipboard at the insertion point and replaces any selection.
Available only after you have cut or copied an object, text, or cell contents.
Ctrl+Alt+V displays the Paste Special dialog box. Available only after you have cut or
copied an object, text, or cell contents on a worksheet or in another program.
Closes the selected workbook window.
Cuts the selected cells.
Repeats the last command or action, if possible.
Uses the Undo command to reverse the last command or to delete the last entry that
you typed.
Ctrl+M are currently unassigned shortcuts.
Description
Displays the Excel Help task pane.
Ctrl+F1 displays or hides the ribbon.
Alt+F1 creates an embedded chart of the data in the current range.
Alt+Shift+F1 inserts a new worksheet.
Edits the active cell and positions the insertion point at the end of the cell contents. It
also moves the insertion point into the Formula Bar when editing in a cell is turned
off.
Shift+F2 adds or edits a cell comment.
Ctrl+F2 displays the print preview area on the Print tab in the Backstage view.
Displays the Paste Name dialog box. Available only if names have been defined in the
workbook (Formulas tab,Defined Names group, Define Name).
Shift+F3 displays the Insert Function dialog box.
Repeats the last command or action, if possible.
When a cell reference or range is selected in a formula, F4 cycles through all the
various combinations of absolute and relative references.
14.
Ctrl+F4 closes the selected workbook window.
Alt+F4 closes Excel.
Displays the Go To dialog box.
Ctrl+F5 restores the window size of the selected workbook window.
Switches between the worksheet, ribbon, task pane, and Zoom controls. In a
worksheet that has been split (View menu,Manage This Window, Freeze Panes, Split
Window command), F6 includes the split panes when switching between panes and
the ribbon area.
Shift+F6 switches between the worksheet, Zoom controls, task pane, and ribbon.
Ctrl+F6 switches to the next workbook window when more than one workbook
window is open.
Displays the Spelling dialog box to check spelling in the active worksheet or selected
Ctrl+F7 performs the Move command on the workbook window when it is not
maximized. Use the arrow keys to move the window, and when finished press Enter,
or Esc to cancel.
Turns extend mode on or off. In extend mode, Extended Selection appears in the
status line, and the arrow keys extend the selection.
Shift+F8 enables you to add a nonadjacent cell or range to a selection of cells by
using the arrow keys.
Ctrl+F8 performs the Size command (on the Control menu for the workbook window)
when a workbook is not maximized.
Alt+F8 displays the Macro dialog box to create, run, edit, or delete a macro.
Calculates all worksheets in all open workbooks.
Shift+F9 calculates the active worksheet.
Ctrl+Alt+F9 calculates all worksheets in all open workbooks, regardless of whether
they have changed since the last calculation.
Ctrl+Alt+Shift+F9 rechecks dependent formulas, and then calculates all cells in all
open workbooks, including cells not marked as needing to be calculated.
Ctrl+F9 minimizes a workbook window to an icon.
Turns key tips on or off. (Pressing Alt does the same thing.)
15.
Shift+F10 displays the shortcut menu for a selected item.
Alt+Shift+F10 displays the menu or message for an Error Checking button.
Ctrl+F10 maximizes or restores the selected workbook window.
Creates a chart of the data in the current range in a separate Chart sheet.
Shift+F11 inserts a new worksheet.
F11 Alone helps in creating Chart Sheet
Alt+F11 opens the Microsoft Visual Basic For Applications Editor, in which you can
create a macro by using Visual Basic for Applications (VBA).
Displays the Save As dialog box.
Displays the Key Tips (new shortcuts) on the ribbon.
For example,
Alt, W, P switches the worksheet to Page Layout view.
Alt, W, L switches the worksheet to Normal view.
Alt, W, I switches the worksheet to Page Break Preview view.
Move one cell up, down, left, or right in a worksheet.
Ctrl+Arrow Key moves to the edge of the current data region in a worksheet.
Shift+Arrow Key extends the selection of cells by one cell.
Ctrl+Shift+Arrow Key extends the selection of cells to the last nonblank cell in the
same column or row as the active cell, or if the next cell is blank, extends the
selection to the next nonblank cell.
Left Arrow or Right Arrow selects the tab to the left or right when the ribbon is
selected. When a submenu is open or selected, these arrow keys switch between the
main menu and the submenu. When a ribbon tab is selected, these keys navigate the
tab buttons.
16.
Down Arrow or Up Arrow selects the next or previous command when a menu or
submenu is open. When a ribbon tab is selected, these keys navigate up or down the
tab group.
In a dialog box, arrow keys move between options in an open drop-down list, or
between options in a group of options.
Down Arrow or Alt+Down Arrow opens a selected drop-down list.
Deletes one character to the left in the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion point.
Removes the cell contents (data and formulas) from selected cells without affecting
cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion point.
End turns End mode on or off. In End mode, you can press an arrow key to move to
the next nonblank cell in the same column or row as the active cell. End mode turns
off automatically after pressing the arrow key. Make sure to press End again before
pressing the next arrow key. End mode is shown in the status bar when it is on.
If the cells are blank, pressing End followed by an arrow key moves to the last cell in
the row or column.
End also selects the last command on the menu when a menu or submenu is visible.
Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the
rightmost used column. If the cursor is in the formula bar, Ctrl+End moves the cursor
to the end of the text.
Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet
(lower-right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text
in the formula bar from the cursor position to the end—this does not affect the height
of the formula bar.
Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs the action
for a selected command.
17.
In a dialog box, it performs the action for the default command button in the dialog
box (the button with the bold outline, often the OK button).
Alt+Enter starts a new line in the same cell.
Ctrl+Enter fills the selected cell range with the current entry.
Shift+Enter completes a cell entry and selects the cell above.
Cancels an entry in the cell or Formula Bar.
Closes an open menu or submenu, dialog box, or message window.
It also closes full screen mode when this mode has been applied, and returns to
normal screen mode to display the ribbon and status bar again.
Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on.
Selects the first command on the menu when a menu or submenu is visible.
Ctrl+Home moves to the beginning of a worksheet.
Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet.
Moves one screen down in a worksheet.
Alt+Page Down moves one screen to the right in a worksheet.
Ctrl+Page Down moves to the next sheet in a workbook.
Ctrl+Shift+Page Down selects the current and next sheet in a workbook.
Moves one screen up in a worksheet.
Alt+Page Up moves one screen to the left in a worksheet.
Ctrl+Page Up moves to the previous sheet in a workbook.
Ctrl+Shift+Page Up selects the current and previous sheet in a workbook.
In a dialog box, performs the action for the selected button, or selects or clears a
check box.
Ctrl+Spacebar selects an entire column in a worksheet.
18.
Shift+Spacebar selects an entire row in a worksheet.
Ctrl+Shift+Spacebar selects the entire worksheet.
If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region.
Pressing Ctrl+Shift+Spacebar a second time selects the current region and its
summary rows. Pressing Ctrl+Shift+Spacebar a third time selects the entire
When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet.
Alt+Spacebar displays the Control menu for the Excel window.
Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.
Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialog
Ctrl+Tab switches to the next tab in dialog box.
Ctrl+Shift+Tab switches to the previous tab in a dialog box.
19.
MS Word Key-Board Shortcuts
MS Word Key-Board Shortcuts
This table shows the most frequently used shortcuts in Microsoft Word.
To do this
Go to "Tell me what you want to do"
Select all
Decrease font size 1 point
Increase font size 1 point
Center text
Left align text
Right align text
Navigate the ribbon with only the keyboard
There are two ways to navigate the tabs in the ribbon:
To go to the ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Le
To go directly to a specific tab on the ribbon, use one of the access keys
To do this
To use Backstage view, open the File page.
To use themes, colors, and effects, such as page borders, open
the Design tab.
To use common formatting commands, paragraph styles, or to use the Find
tool. open Home tab.
To manage Mail Merge tasks, or to work with envelopes and labels,
open Mailings tab .
20.
To insert tables, pictures and shapes, headers, or text boxes, open Insert tab.
To work with page margins, page orientation, indentation, and spacing,
open Layout tab.
To type a search term for Help content, open "Tell me" box on ribbon.
To use Spell Check, set proofing languages, or to track and review changes to
your document, open theReview tab.
To add a table of contents, footnotes, or a table of citations, open
the References tab.
To choose a document view or mode, such as Read Mode or Outline view,
open the View tab. You can also set Zoom magnification and manage multiple
windows of documents.
Change the keyboard focus by using the keyboardwithout usin
The following table lists some ways to move the keyboard focus when using only the keyboar
To do this
Select the active tab of the ribbon and activate the access keys.
Move the focus to commands on the ribbon.
Move the focus to each command on the ribbon, forward or backward,
Move down, up, left, or right, respectively, among the items on the ribbon.
Expand or collapse the ribbon.
Display the shortcut menu for a selected item.
Move the focus to a different pane of the window, such as the Format Picture
pane, the Grammar pane, or the Selection pane .
Activate a selected command or control on the ribbon.
Open a selected menu or gallery on the ribbon.
Finish modifying a value in a control on the ribbon, and move focus back to
the document.
Keyboard shortcut reference for Microsoft Word
Create and edit documents
Create, view, and save documents
To do this
Create a new document.
Open a document.
Close a document.
21.
Split the document window.
Remove the document window split.
Save a document.
Work with Web content
To do this
Insert a hyperlink.
Go back one page.
Go forward one page.
Print and preview documents
To do this
Print a document.
Switch to print preview.
Move around the preview page when zoomed in.
Move by one preview page when zoomed out.
Move to the first preview page when zoomed out.
Move to the last preview page when zoomed out.
Check spelling and review changes in a document
To do this
Insert a comment (in the Revision task pane).
Turn change tracking on or off.
Close the Reviewing Pane if it is open.
Select Review tab on ribbon.
Select Spelling & Grammar
Find, replace, and go to specific items in the document
To do this
Open the search box in the Navigation task pane.
Replace text, specific formatting, and special items.
Go to a page, bookmark, footnote, table, comment, graphic, or other location.
Switch between the last four places that you have edited.
Move around in a document using the keyboard
To move
One character to the left
22.
One character to the right
One word to the left
One word to the right
One paragraph up
One paragraph down
One cell to the left (in a table)
One cell to the right (in a table)
Up one line
Down one line
To the end of a line
To the beginning of a line
To the top of the window
To the end of the window
Up one screen (scrolling)
Down one screen (scrolling)
To the top of the next page
To the top of the previous page
To the end of a document
To the beginning of a document
To a previous revision
After opening a document, to the location you were working in when the
document was last closed
Insert or mark Table of Contents, footnotes, and citations
To do this
Mark a table of contents entry.
Mark a table of authorities entry (citation).
Mark an index entry.
Insert a footnote.
Insert an endnote.
Go to next footnote (in Word 2016).
Go to previous footnote (in Word 2016).
Go to "Tell me what you want to do" and Smart Lookup (in Word 2016).
Work with documents in different views
Word offers several different views of a document. Each view makes it easier to do certain ta
to present two pages of the document side by side, and to use an arrow navigat
Switch to another view of the document
23.
To do this
Switch to Read Mode view
Switch to Print Layout view.
Switch to Outline view.
Switch to Draft view.
Work with headings in Outline view
These shortcuts only apply if a document is in Outline view.
To do this
Promote a paragraph.
Demote a paragraph.
Demote to body text.
Move selected paragraphs up.
Move selected paragraphs down.
Expand text under a heading.
Collapse text under a heading.
Expand or collapse all text or headings.
Hide or display character formatting.
Show the first line of text or all text.
Show all headings with the Heading 1 style.
Show all headings up to Heading n.
Insert a tab character.
Navigate in Read Mode view
To do this
Go to beginning of document.
Go to end of document.
Go to page n.
Exit Read mode.
Edit and move text and graphics
Select text and graphics
Select text by holding down SHIFT and using the arrow keys to move the cursor
Extend a selection
To do this
24.
Turn extend mode on.
Select the nearest character.
Increase the size of a selection.
Reduce the size of a selection.
Turn extend mode off.
Extend a selection one character to the right.
Extend a selection one character to the left.
Extend a selection to the end of a word.
Extend a selection to the beginning of a word.
Extend a selection to the end of a line.
Extend a selection to the beginning of a line.
Extend a selection one line down.
Extend a selection one line up.
Extend a selection to the end of a paragraph.
Extend a selection to the beginning of a paragraph.
Extend a selection one screen down.
Extend a selection one screen up.
Extend a selection to the beginning of a document.
Extend a selection to the end of a document.
Extend a selection to the end of a window.
Extend a selection to include the entire document.
Select a vertical block of text.
Extend a selection to a specific location in a document.
Delete text and graphics
To do this
Delete one character to the left.
Delete one word to the left.
Delete one character to the right.
Delete one word to the right.
Cut selected text to the Office Clipboard.
Undo the last action.
Cut to the Spike. (Spike is a feature that allows you to collect groups of text
from different locations and paste them in another location).
Copy and move text and graphics
To do this
25.
Open the Office Clipboard
Copy selected text or graphics to the Office Clipboard.
Cut selected text or graphics to the Office Clipboard.
Paste the most recent addition or pasted item from the Office Clipboard.
Move text or graphics once.
Copy text or graphics once.
When text or an object is selected, open the Create New Building Block dialog
When the building block — for example, a SmartArt graphic — is selected,
display the shortcut menu that is associated with it.
Cut to the Spike.
Paste the Spike contents.
Copy the header or footer used in the previous section of the document.
Edit and navigate tables
Select text and graphics in a table
To do this
Select the next cell's contents.
Select the preceding cell's contents.
Extend a selection to adjacent cells.
Select a column.
Select an entire row
Extend a selection (or block).
Select an entire table.
Move around in a table
To move
To the next cell in a row
26.
To the previous cell in a row
To the first cell in a row
To the last cell in a row
To the first cell in a column
To the last cell in a column
To the previous row
To the next row
Row up
Row down
Insert paragraphs and tab characters in a table
To insert
New paragraphs in a cell
Tab characters in a cell
Format characters and paragraphs
Format characters
To do this
Open the Font dialog box to change the formatting of characters.
Change the case of letters.
Format all letters as capitals.
Apply bold formatting.
Apply an underline.
Underline words but not spaces.
Double-underline text.
Apply hidden text formatting.
Apply italic formatting.
Format letters as small capitals.
Apply subscript formatting (automatic spacing).
Apply superscript formatting (automatic spacing).
Remove manual character formatting.
Change the selection to the Symbol font.
Change or re-size the font
To do this
Open the Font dialog box to change the font.
Increase the font size.
Decrease the font size.
27.
Increase the font size by 1 point.
Decrease the font size by 1 point.
Copy formatting
To do this
Copy formatting from text.
Apply copied formatting to text.
Change paragraph alignment
To do this
Switch a paragraph between centered and left-aligned.
Switch a paragraph between justified and left-aligned.
Switch a paragraph between right-aligned and left-aligned.
Left align a paragraph.
Indent a paragraph from the left.
Remove a paragraph indent from the left.
Create a hanging indent.
Reduce a hanging indent.
Remove paragraph formatting.
Copy and review text formats
To do this
Display nonprinting characters.
Review text formatting.
Copy formats.
Paste formats.
Set line spacing
To do this
Single-space lines.
Double-space lines.
Set 1.5-line spacing.
Add or remove one line space preceding a paragraph.
Apply Styles to paragraphs
To do this
Open Apply Styles task pane.
Open Styles task pane.
28.
Start AutoFormat.
Apply the Normal style.
Apply the Heading 1 style.
Apply the Heading 2 style.
Apply the Heading 3 style.
To close the Styles task pane
1. If the Styles task pane is not selected, press F6 to select it.
2. Press CTRL+SPACEBAR.
3. Use the arrow keys to select Close, and then press ENTER.
Insert special characters
To insert this
A field
A line break
A page break
A column break
An em dash
An en dash
An optional hyphen
A nonbreaking hyphen
A nonbreaking space
The copyright symbol
The registered trademark symbol
The trademark symbol
An ellipsis
A single opening quotation mark
A single closing quotation mark
Double opening quotation marks
Double closing quotation marks
An AutoText entry
Insert characters by using character codes
29.
To do this
Insert the Unicode character for the specified Unicode (hexadecimal)
character code. For example, to insert the euro currency symbol (
), type 20AC, and then hold down ALT and press X.
Find out the Unicode character code for the selected character
Insert the ANSI character for the specified ANSI (decimal) character code. For
example, to insert the euro currency symbol, hold down ALT and press 0128
on the numeric keypad.
Insert and edit objects
Insert an object
1. Press ALT, N, J, and then J to open the Object dialog box.
2. Do one of the following.
Press DOWN ARROW to select an object type, and then press ENTER to create an object.
Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file n
Edit an object
1. With the cursor positioned to the left of the object in your document, select the object by
2. Press SHIFT+F10.
3. Press the TAB key to get to Object name, press ENTER, and then press ENTER again.
Insert SmartArt graphics
1. Press and release ALT, N, and then M to select SmartArt.
2. Press the arrow keys to select the type of graphic that you want.
3. Press TAB, and then press the arrow keys to select the graphic that you want to insert.
4. Press ENTER.
30.
Insert WordArt
1. Press and release ALT, N, and then W to select WordArt.
2. Press the arrow keys to select the WordArt style that you want, and then press ENTER.
3. Type the text that you want.
4. Press ESC to select the WordArt object, and then use the arrow keys to move the object.
5. Press ESC again to return to return to the document.
Mail merge and fields
NOTE: You must press ALT+M, or click Mailings, to use these keyboard shortcuts.
Perform a mail merge
To do this
Preview a mail merge.
Merge a document.
Print the merged document.
Edit a mail-merge data document.
Insert a merge field.
Work with fields
To do this
Insert a DATE field.
Insert a LISTNUM field.
Insert a PAGE field.
Insert a TIME field.
Insert an empty field.
Update linked information in a Microsoft Word source document.
Update selected fields.
Unlink a field.
Switch between a selected field code and its result.
Switch between all field codes and their results.
Run GOTOBUTTON or MACROBUTTON from the field that displays the field
Go to the next field.
Go to the previous field.
Lock a field.
31.
Unlock a field.
Language Bar
Set proofing language
Every document has a default language, typically the same default language as your com
document also contains words or phrases in a different language, it's a good idea to set the p
only makes it possible to check spelling and grammar for those phrases, it makes it possib
readers to handle them.
To do this
Open the Set Proofing Language dialog box
Review list of proofing languages
Set default languages
Turn on East Asian Input Method Editors
To do this
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off.
Turn Korean Input Method Editor (IME) on 101 keyboard on or off.
Turn Chinese Input Method Editor (IME) on 101 keyboard on or off.
Function key reference
Function keys
To do this
Get Help or visit Office.com.
Move text or graphics.
Repeat the last action.
Choose the Go To command (Home tab).
Go to the next pane or frame.
Choose the Spelling command (Review tab).
Extend a selection.
Update the selected fields.
Show KeyTips.
Go to the next field.
Choose the Save As command.
SHIFT+Function keys
To do this
Start context-sensitive Help or reveal formatting.
32.
Copy text.
Change the case of letters.
Repeat a Find or Go To action.
Move to the last change.
Go to the previous pane or frame (after pressing F6).
Choose the Thesaurus command (Review tab, Proofing group).
Reduce the size of a selection.
Switch between a field code and its result.
Display a shortcut menu.
Go to the previous field.
Choose the Save command.
CTRL+Function keys
To do this
Expand or collapse the ribbon.
Choose the Print Preview command.
Cut to the Spike.
Close the window.
Go to the next window.
Insert an empty field.
Maximize the document window.
Lock a field.
Choose the Open command.
CTRL+SHIFT+Function keys
To do this
Insert the contents of the Spike.
Edit a bookmark.
Go to the previous window.
Update linked information in a Word source document.
Extend a selection or block.
Unlink a field.
Unlock a field.
Choose the Print command.
ALT+Function keys
To do this
Go to the next field.
Create a new Building Block.
33.
Exit Word.
Restore the program window size.
Move from an open dialog box back to the document, for dialog boxes that
support this behavior.
Find the next misspelling or grammatical error.
Run a macro.
Switch between all field codes and their results.
Display the Selection task pane.
Display Microsoft Visual Basic code.
ALT+SHIFT+Function keys
To do this
Go to the previous field.
Choose the Save command.
Run GOTOBUTTON or MACROBUTTON from the field that displays the field
Display a menu or message for an available action.
Choose Table of Contents button in the Table of Contents container when the
container is active.
CTRL+ALT+Function keys
To do this
Display Microsoft System Information.
Choose the Open command.
34.
Press
ALT+Q
CTRL+O
CTRL+S
CTRL+W
CTRL+X
CTRL+C
CTRL+V
CTRL+A
CTRL+B
CTRL+I
CTRL+U
CTRL+[
CTRL+]
CTRL+E
CTRL+L
CTRL+R
Esc
CTRL+Z
CTRL+Y
ALT+W, Q, then tab in Zoom dialog box to the value you
want.
the Right Arrow and Left Arrow keys.
Press
ALT+F
ALT+G
ALT+H
ALT+M
35.
ALT+N
ALT+P
ALT+Q, then enter the search term
ALT+R
ALT+S
ALT+W
ardwithout using the mouse
using only the keyboard.
Press
ALT or F10. Use access keys or arrow keys to move to a
different tab.
TAB or SHIFT+TAB
TAB or SHIFT+TAB
DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT
ARROW
CTRL+F1
SHIFT+F10
F6
SPACEBAR or ENTER
SPACEBAR or ENTER
ENTER
Press
CTRL+N
CTRL+O
CTRL+W
36.
ALT+CTRL+S
ALT+SHIFT+C or ALT+CTRL+S
CTRL+S
Press
CTRL+K
ALT+LEFT ARROW
ALT+RIGHT ARROW
F9
Press
CTRL+P
ALT+CTRL+I
Arrow keys
PAGE UP or PAGE DOWN
CTRL+HOME
CTRL+END
Press
ALT+R, C
CTRL+SHIFT+E
ALT+SHIFT+C
ALT+R, then DOWN ARROW to move to commands on
this tab.
ALT+R, S
Press
CTRL+F
CTRL+H
CTRL+G
ALT+CTRL+Z
Press
LEFT ARROW
37.
RIGHT ARROW
CTRL+LEFT ARROW
CTRL+RIGHT ARROW
CTRL+UP ARROW
CTRL+DOWN ARROW
SHIFT+TAB
TAB
UP ARROW
DOWN ARROW
END
HOME
ALT+CTRL+PAGE UP
ALT+CTRL+PAGE DOWN
PAGE UP
PAGE DOWN
CTRL+PAGE DOWN
CTRL+PAGE UP
CTRL+END
CTRL+HOME
SHIFT+F5
SHIFT+F5
Press
ALT+SHIFT+O
ALT+SHIFT+I
ALT+SHIFT+X
ALT+CTRL+F
ALT+CTRL+D
ALT+SHIFT+>
ALT+SHIFT+<
ALT+Q
t easier to do certain tasks. For example, Read Mode enables you
o use an arrow navigation to move to the next page.
38.
Press
ALT+W, F
ALT+CTRL+P
ALT+CTRL+O
ALT+CTRL+N
Press
ALT+SHIFT+LEFT ARROW
ALT+SHIFT+RIGHT ARROW
CTRL+SHIFT+N
ALT+SHIFT+UP ARROW
ALT+SHIFT+DOWN ARROW
ALT+SHIFT+PLUS SIGN
ALT+SHIFT+MINUS SIGN
ALT+SHIFT+A
The slash (/) key on the numeric keypad
ALT+SHIFT+L
ALT+SHIFT+1
ALT+SHIFT+n
CTRL+TAB
Press
HOME
END
n (n is the page number you want to go to), ENTER
ESC
he cursor
Press
39.
F8
F8, and then press LEFT ARROW or RIGHT ARROW
F8 (press once to select a word, twice to select a
sentence, and so on)
SHIFT+F8
ESC
SHIFT+RIGHT ARROW
SHIFT+LEFT ARROW
CTRL+SHIFT+RIGHT ARROW
CTRL+SHIFT+LEFT ARROW
SHIFT+END
SHIFT+HOME
SHIFT+DOWN ARROW
SHIFT+UP ARROW
CTRL+SHIFT+DOWN ARROW
CTRL+SHIFT+UP ARROW
SHIFT+PAGE DOWN
SHIFT+PAGE UP
CTRL+SHIFT+HOME
CTRL+SHIFT+END
ALT+CTRL+SHIFT+PAGE DOWN
CTRL+A
CTRL+SHIFT+F8, and then use the arrow keys; press
ESC to cancel selection mode
F8+arrow keys; press ESC to cancel selection mode
Press
BACKSPACE
CTRL+BACKSPACE
DELETE
CTRL+DELETE
CTRL+X
CTRL+Z
CTRL+F3
Press
40.
Press ALT+H to move to the Hometab, and then press
F,O.
CTRL+C
CTRL+X
CTRL+V
F2 (then move the cursor and press ENTER)
SHIFT+F2 (then move the cursor and press ENTER)
ALT+F3
SHIFT+F10
CTRL+F3
CTRL+SHIFT+F3
ALT+SHIFT+R
Press
TAB
SHIFT+TAB
Hold down SHIFT and press an arrow key repeatedly
Use the arrow keys to move to the column's top or
bottom cell, and then do one of the following:
Press SHIFT+ALT+PAGE DOWN to select the column
from top to bottom.
Press SHIFT+ALT+PAGE UP to select the column from
bottom to top.
Use arrow keys to move to end of the row, either the
first cell (leftmost) in the row or to the last cell
(rightmost) in the row.
From the first cell in the row, press SHIFT+ALT+END to
select the row from left to right.
From the last cell in the row, press SHIFT+ALT+HOME to
select the row from right to left.
CTRL+SHIFT+F8, and then use the arrow keys; press
ESC to cancel selection mode
ALT+5 on the numeric keypad (with NUM LOCK off)
Press
TAB
41.
SHIFT+TAB
ALT+HOME
ALT+END
ALT+PAGE UP
ALT+PAGE DOWN
UP ARROW
DOWN ARROW
ALT+SHIFT+UP ARROW
ALT+SHIFT+DOWN ARROW
Press
ENTER
CTRL+TAB
Press
CTRL+D
SHIFT+F3
CTRL+SHIFT+A
CTRL+B
CTRL+U
CTRL+SHIFT+W
CTRL+SHIFT+D
CTRL+SHIFT+H
CTRL+I
CTRL+SHIFT+K
CTRL+EQUAL SIGN
CTRL+SHIFT+PLUS SIGN
CTRL+SPACEBAR
CTRL+SHIFT+Q
Press
CTRL+SHIFT+F
CTRL+SHIFT+>
CTRL+SHIFT+<
42.
CTRL+]
CTRL+[
Press
CTRL+SHIFT+C
CTRL+SHIFT+V
Press
CTRL+E
CTRL+J
CTRL+R
CTRL+L
CTRL+M
CTRL+SHIFT+M
CTRL+T
CTRL+SHIFT+T
CTRL+Q
Press
CTRL+SHIFT+* (asterisk on numeric keypad does not
work)
SHIFT+F1 (then click the text with the formatting you
want to review)
CTRL+SHIFT+C
CTRL+SHIFT+V
Press
CTRL+1
CTRL+2
CTRL+5
CTRL+0 (zero)
Press
CTRL+SHIFT+S
ALT+CTRL+SHIFT+S
43.
ALT+CTRL+K
CTRL+SHIFT+N
ALT+CTRL+1
ALT+CTRL+2
ALT+CTRL+3
Press
CTRL+F9
SHIFT+ENTER
CTRL+ENTER
CTRL+SHIFT+ENTER
ALT+CTRL+MINUS SIGN (on the numeric keypad)
CTRL+MINUS SIGN (on the numeric keypad)
CTRL+HYPHEN
CTRL+SHIFT+HYPHEN
CTRL+SHIFT+SPACEBAR
ALT+CTRL+C
ALT+CTRL+R
ALT+CTRL+T
ALT+CTRL+PERIOD
CTRL+`(single quotation mark), `(single quotation mark)
CTRL+' (single quotation mark), ' (single quotation
mark)
CTRL+` (single quotation mark), SHIFT+' (single
quotation mark)
CTRL+' (single quotation mark), SHIFT+' (single
quotation mark)
ENTER (after you type the first few characters of the
AutoText entry name and when the ScreenTip appears)
44.
Press
The character code, ALT+X
ALT+X
ALT+the character code (on the numeric keypad)
ER to create an object.
and then type the file name of the object that you want to insert or browse to the file.
ent, select the object by pressing SHIFT+RIGHT ARROW.
press ENTER again.
at you want to insert.
45.
nd then press ENTER.
eys to move the object.
d shortcuts.
Press
ALT+SHIFT+K
ALT+SHIFT+N
ALT+SHIFT+M
ALT+SHIFT+E
ALT+SHIFT+F
Press
ALT+SHIFT+D
ALT+CTRL+L
ALT+SHIFT+P
ALT+SHIFT+T
CTRL+F9
CTRL+SHIFT+F7
F9
CTRL+SHIFT+F9
SHIFT+F9
ALT+F9
ALT+SHIFT+F9
F11
SHIFT+F11
CTRL+F11
46.
CTRL+SHIFT+F11
lt language as your computer's operating system. But If your
a good idea to set the proofing language for those words. This not
ases, it makes it possible for assistive technologies like screen
ndle them.
Press
ALT+R, U, L
DOWN ARROW
ALT+R, L
Press
ALT+~
Right ALT
CTRL+SPACEBAR
Press
F1
F2
F4
F5
F6
F7
F8
F9
F10
F11
F12
Press
SHIFT+F1
47.
SHIFT+F2
SHIFT+F3
SHIFT+F4
SHIFT+F5
SHIFT+F6
SHIFT+F7
SHIFT+F8
SHIFT+F9
SHIFT+F10
SHIFT+F11
SHIFT+F12
Press
CTRL+F1
CTRL+F2
CTRL+F3
CTRL+F4
CTRL+F6
CTRL+F9
CTRL+F10
CTRL+F11
CTRL+F12
Press
CTRL+SHIFT+F3
CTRL+SHIFT+F5
CTRL+SHIFT+F6
CTRL+SHIFT+F7
CTRL+SHIFT+F8, and then press an arrow key
CTRL+SHIFT+F9
CTRL+SHIFT+F11
CTRL+SHIFT+F12
Press
ALT+F1
ALT+F3
48.
ALT+F4
ALT+F5
ALT+F6
ALT+F7
ALT+F8
ALT+F9
ALT+F10
ALT+F11
Press
Press
49.
MS PowerPoint Key-Board Shortcuts
MS PowerPoint Key-Board Shortcuts
The following table itemizes the most frequently used shortcuts in PowerPoint.
To do this
Make selected text bold.
Change the font size for selected text.
Change the zoom for the slide.
Cut selected text, object, or slide.
Copy selected text, object, or slide.
Paste cut or copied text, object, or slide.
Undo the last action.
Save the presentation.
Insert a picture.
Insert a shape.
Select a theme.
Select a slide layout.
Go to the next slide.
Go to the previous slide.
Go to the Home tab.
Move to the Insert tab.
Start the slide show.
End the slide show.
Close PowerPoint.
Navigate the ribbon with only the keyboard
The ribbon is the strip at the top of PowerPoint, organized by tabs. Each tab displays a d
groups, and each group includes one or more commands.
You can navigate the ribbon with just the keyboard. Access keys are special shortcuts that l
ribbon by pressing a few keys, regardless of where you are in PowerPoint. Every command in
an access key.
There are two ways to navigate the tabs in the ribbon:
To get to the ribbon, press Alt, and then, to move between tabs, use the Right Arrow and Le
To go directly to a tab on the ribbon, press one of the following access keys:
To do this
50.
Open the File page.
Open the Home tab.
Open the Insert tab.
Open the Design tab.
Open the Transitions tab.
Open the Animations tab.
Open the Slide Show tab.
Open the Review tab.
Open the View tab.
Open the Tell me box.
NOTE: Add-ins and other programs may add new tabs to the ribbon and may provide access k
Work in ribbon tabs with the keyboard
To move to the list of ribbon tabs, press Alt; to go directly to a tab, press a keyboard shortc
To move between commands, press the Tab key or Shift+Tab. You move forward or backward
can also press the arrow keys.
Controls are activated in different ways, depending upon the type of control:
If the selected command is a button, to activate it, press Spacebar or Enter.
If the selected command is a split button (that is, a button that opens a menu of additional o
Arrow. Tab through the options. To select the current option, press Spacebar or Enter.
If the selected command is a list (such as the Font list), to open the list, press the Down Arro
press the arrow keys. When the item you want is selected, press Enter.
If the selected command is a gallery, to select the command, press the Spacebar or Ente
TIP: In galleries with more than one row of items, the Tab key moves from the beginning to th
reaches the end of the row, it moves to the beginning of the next one. Pressing the Right Ar
moves back to the beginning of the current row.
Change focus by using the keyboard
The following table lists some ways to move the focus using the keyboard.
To do this
Select the active tab of the ribbon and activate the access keys.
Move the focus to commands on the ribbon.
51.
Move down, up, left, or right, respectively, among the items on the ribbon.
Expand or collapse the ribbon.
Display the context menu for the selected item.
Move the focus to a different pane.
Move to the next or previous command on the ribbon.
Activate the selected command or control on the ribbon.
Open the selected menu or gallery on the ribbon.
Open the selected list on the ribbon, such as the Font list.
Move between items in an opened menu or gallery.
Finish modifying a value in a control on the ribbon, and move the focus back to the
Use access keys when you can see the Key Tips
In PowerPoint 2013 and later, you can use Key Tips to get to things on the ribbon. You can dis
1. Press Alt. The Key Tips appear in small squares by each ribbon command.
2. To select a command, press the letter shown in the square Key Tip that appears by it. Fo
Depending on which letter you press, you may be shown additional Key Tips. For example
opens on the Info page, which has a different set of Key Tips.
Move between panes
To do this
Move clockwise among panes in Normal view.
Move counterclockwise among panes in Normal view.
Switch between the Thumbnail pane and the Outline View pane.
Work in an outline
To do this
52.
Promote a paragraph.
Demote a paragraph.
Move selected paragraphs up.
Move selected paragraphs down.
Show heading level 1
Expand text below a heading.
Collapse text below a heading.
Work with shapes, pictures, boxes, objects, and WordArt
Insert a shape
1. To select Shapes, press Alt+N, S, and then H.
2. Use the arrow keys to move through the categories of shapes, and select the shape you
3. Press Ctrl+Enter to insert the shape.
Insert a text box
1. Press Alt+N, X.
2. Press Ctrl+Enter to insert the text box.
Insert an object
1. To select Object, press Alt+N, and J .
2. To move the focus to the Object type list, press Tab.
3. Press Ctrl+Enter to insert the object.
Insert WordArt
1. To select WordArt, press Alt+N, W .
2. Use the arrow keys to select the WordArt style you want, and press Enter.
3. Type your text.
Select a shape
53.
NOTE: If your cursor is within text, press Esc before using this shortcut.
To select a single shape, press the Tab key to cycle forward (or Shift+Tab to cycle backwar
Group or ungroup shapes, pictures, and WordArt objects
To group shapes, pictures, or WordArt objects, select the items that you want to group, and press Ctrl+G.
To ungroup a group, select the group, and press Ctrl+Shift+G.
Copy the attributes of a shape
1. Select the shape with the attributes you want to copy.
NOTE: If you select a shape with text, you copy the look and style of the text in addition to the attributes of the shape.
2. To copy the object attributes, press Ctrl+Shift+C.
3. To select the object you want to copy the attributes to, press the Tab key or Shift+Tab .
4. To paste the attributes of the shape to the selected object, press Ctrl+Shift+V.
Select and edit text and objects
Select text and objects
To do this
Select one character to the right.
Select one character to the left.
Select to the end of a word.
Select to the beginning of a word.
Select one line up (with the cursor at the beginning of a line).
Select one line down (with the cursor at the beginning of a line).
Select an object (when the text inside the object is selected).
Select another object (when one object is selected).
Send object back one position.
Send object forward one position.
Select text within an object (with an object selected).
Select all objects.
54.
Play or pause media.
Select all slides.
Select all text.
Delete and copy text and objects
To do this
Delete one character to the left.
Delete one word to the left.
Delete one character to the right.
Delete one word to the right.
NOTE: The cursor must be between words to do this.
Cut selected object or text.
Copy selected object or text.
Paste cut or copied object or text.
Undo the last action.
Redo the last action.
Copy formatting only.
Paste formatting only.
Copy animation painter
Paste animation painter
Open Paste Special dialog box.
Move around in text
To do this
Move one character to the left.
Move one character to the right.
Move one line up.
Move one line down.
Move one word to the left.
Move one word to the right.
Move to the end of a line.
Move to the beginning of a line.
Move up one paragraph.
Move down one paragraph.
Move to the end of a text box.
Move to the beginning of a text box.
Move to the next title or body text placeholder. If it is the last placeholder on a slide, this
action inserts a new slide with the same slide layout as the original slide.
55.
Move to repeat the last Find action.
Move around in and work in tables
To do this
Move to the next cell.
Move to the preceding cell.
Move to the next row.
Move to the preceding row.
Insert a tab in a cell.
Start a new paragraph.
Add a new row at the bottom of the table.
Edit a linked or embedded object
1. To select the object you want, press Tab or Shift+Tab.
2. To open the shortcut menu, press Shift+F10.
3. To select Worksheet Object, press the Down Arrow key until it's selected.
4. To select Edit, press the Right Arrow key and then press Enter.
NOTE: The name of the command in the shortcut menu depends on the type of embedd
embedded Microsoft Office Excel worksheet has the command Worksheet Object, whereas
Drawing has the command Visio Object.
Format text
NOTE: Select the text you want to change before using these keyboard shortcuts.
Change or resize a font
To do this
Open the Font dialog box to change the font.
Increase the font size.
Decrease the font size.
Apply character formatting
To do this
Open the Font dialog box to change the formatting of characters.
Change between sentence case, lowercase, or uppercase.
Apply bold formatting.
Apply an underline.
56.
Apply italic formatting.
Apply subscript formatting (automatic spacing).
Apply superscript formatting (automatic spacing).
Remove manual character formatting, such as subscript and superscript.
Insert a hyperlink.
Copy text formatting
To do this
Copy formats.
Paste formats.
Align paragraphs
To do this
Center a paragraph.
Justify a paragraph.
Left align a paragraph.
Right align a paragraph.
57.
Press
Ctrl+B
Alt+H, F, and then S
Alt+W, Q
Ctrl+X
Ctrl+C
Ctrl+V
Ctrl+Z
Ctrl+S
Alt+N, P
Alt+H, S, and then H
Alt+G, H
Alt+H, L
Page Down
Page Up
Alt+H
Alt+N
Alt+S,B
Esc
Alt+F, X
plays a different ribbon, which is made up of
uts that let you quickly use a command on the
mmand in PowerPoint can be accessed by using
w and Left Arrow keys.
Press
58.
Alt+F
Alt+H
Alt+N
Alt+G
Alt+T
Alt+A
Alt+S
Alt+R
Alt+W
Alt+Q, and then enter the search
term
access keys for those tabs.
rd shortcut.
backward through the commands in order. You
ditional options), to activate it, press Alt+Down
.
own Arrow key. Then, to move between items,
r or Enter. Then, tab through the items.
ning to the end of the current row and, when it
Right Arrow key at the end of the current row
Press
Alt or F10. To move to a different tab,
use access keys or the arrow keys.
Tab key or Shift+Tab
59.
Down Arrow, Up Arrow, Left Arrow, or
Right Arrow key
Ctrl+F1
Shift+F10
F6
Tab key or Shift+Tab
Spacebar or Enter
Spacebar or Enter
Down Arrow key
Tab key
Enter
u can display Key Tips, which are the letters
by it. For example, press F to open theFile Tab; H to open the Home Tab; N to open the Insert Tab, an
example, if you press Alt+F, Backstage view
Press
F6
Shift+F6
Ctrl+Shift+Tab
Press
60.
Alt+Shift+Left Arrow
Alt+Shift+Right Arrow
Alt+Shift+Up Arrow
Alt+Shift+Down Arrow
Alt+Shift+1
Alt+Shift+Plus Sign (+)
Alt+Shift+Minus Sign (-)
ape you want.
61.
backward) through the objects until sizing han
Press
Shift+Right Arrow
Shift+Left Arrow
Ctrl+Shift+Right Arrow
Ctrl+Shift+Left Arrow
Shift+Up Arrow
Shift+Down Arrow
ESC
Tab or Shift+Tab until the object you
want is selected
Ctrl+Shift+[
Ctrl+Shift+]
Enter
Ctrl+A (on the Slides tab)
62.
Ctrl+A (in Slide Sorter view)
Ctrl+A (on the Outline tab)
Left Arrow
Right Arrow
Up Arrow
Down Arrow
Ctrl+Left Arrow
Ctrl+Right Arrow
Ctrl+Up Arrow
Ctrl+Down Arrow
63.
Shift+F4
Press
Tab
Shift+Tab
Down Arrow
Up Arrow
Ctrl+Tab
Enter
Tab in the bottom right table cell.
embedded or linked object. For example, an
whereas an embedded Microsoft Office Visio
Press
Ctrl+Shift+F
Ctrl+Shift+Right Angle bracket (>)
Ctrl+Shift+Left Angle bracket (<)
Press
Ctrl+T
Shift+F3
Ctrl+B
Ctrl+U
64.
Ctrl+Equal sign (=)
Ctrl+Shift+Plus sign (+)
65.
MS Outlook Key-Board Shortcuts
MS Outlook Key-Board Shortcuts
To do this
Switch to Mail.
Switch to Calendar.
Switch to Contacts.
Switch to Tasks.
Switch to Notes.
Switch to Folder List in Folder Pane.
Switch to Shortcuts.
Switch to next message (with message open).
Switch to previous message (with message open).
Move between the Folder Pane, the main Outlook window, the Reading Pane,
and the To-Do Bar.
Move between the Outlook window, the smaller panes in the Folder Pane, the
Reading Pane, and the sections in the To-Do Bar.
Move between the Outlook window, the smaller panes in the Folder Pane, the
Reading Pane, and the sections in the To-Do Bar, and show the access keys in
the Outlook ribbon.
Move around message header lines in the Folder Pane or an open message.
Move around within the Folder Pane.
Go to a different folder.
Go to the Search box.
In the Reading Pane, go to the previous message.
In the Reading Pane, page down through text.
In the Reading Pane, page up through text.
Collapse or expand a group in the email message list.
Go back to previous view in main Outlook window.
Go forward to next view in main Outlook window.
Select the InfoBar and, if available, show the menu of commands.
To do this
Find a message or other item.
Clear the search results.
Expand the search to include All Mail Items, All Calendar Items, or All Contact
Items, depending on the module you are in.
66.
Use Advanced Find.
Create a Search Folder.
Search for text within an open item.
Find and replace text, symbols, or some formatting commands. Works in
the Reading Pane on an open item.
Expand search to include items from the current folder.
Expand search to include subfolders.
Common commands
Commands common to most views
To do this
Save (except in Tasks).
Save and close (except in Mail).
Save as (only in Mail).
Delete an item.
Copy an item.
Move an item.
Check names.
Check spelling.
Flag for follow-up.
Send or post or invite all.
Enable editing in a field (except in Mail or Icon view).
Left align text.
Center text.
Right align text.
Format text
To do this
Display the Format menu.
Display the Font dialog box.
Switch case (with text selected).
Format letters as small capitals.
Make letters bold.
Add bullets.
Make letters italic.
67.
Increase indent.
Decrease indent.
Left align.
Increase font size.
Decrease font size.
Clear formatting.
Delete the next word.
Stretch a paragraph to fit between the margins.
Apply styles.
Create a hanging indent.
Insert a hyperlink.
Left align a paragraph.
Right align a paragraph.
Reduce a hanging indent.
Remove paragraph formatting.
Add links and edit URLs
To do this
Edit a URL in the body of an item.
Insert a hyperlink.
Create an item or file
To do this
Create an appointment.
Create a contact.
Create a contact group.
Create a fax.
Create a folder.
Create a meeting request.
Create a message.
Create a note.
68.
Create a Microsoft Office document.
Post to this folder.
Post a reply in this folder.
Create a Search Folder.
Create a task.
Create a task request.
Color Categories
To do this
Delete the selected category from the list in the Color Categories dialog box.
To do this
Open the Flag for Follow Up dialog box to assign a flag.
To do this
Switch to Inbox.
Switch to Outbox.
Choose the account from which to send a message.
Check names.
Reply to a message.
Reply all to a message.
Reply with meeting request.
Forward a message.
Mark a message as not junk.
Display blocked external content (in a message).
Post to a folder.
Apply Normal style.
Check for new messages.
Go to the previous message.
Go to the next message.
Create a message (when in Mail).
Create a message (from any Outlook view).
Open a received message.
Delete and Ignore a Conversation.
69.
Open the Address Book.
Add a Quick Flag to an unopened message.
Display the Flag for Follow Up dialog box.
Mark as read.
Mark as unread.
Open the Mail Tip in the selected message.
Find or replace.
Find next.
Forward as attachment.
Show the properties for the selected item.
Create a multimedia message
Mark for Download.
Clear Mark for Download.
Display Send/Receive progress.
To do this
Create an appointment (when in Calendar).
Create an appointment (in any Outlook view).
Create a meeting request.
Forward an appointment or meeting.
Reply to a meeting request with a message.
Reply All to a meeting request with a message.
Show 1 day in the calendar.
Show 2 days in the calendar.
Show 3 days in the calendar.
Show 4 days in the calendar.
Show 5 days in the calendar.
Show 6 days in the calendar.
Show 7 days in the calendar.
Show 8 days in the calendar.
Show 9 days in the calendar.
Show 10 days in the calendar.
Go to a date.
Switch to Month view.
70.
Go to the next day.
Go to the next week.
Go to the next month.
Go to the previous day.
Go to the previous week.
Go to the previous month.
Go to the start of the week.
Go to the end of the week.
Switch to Full Week view.
Switch to Work Week view.
Go to previous appointment.
Go to next appointment.
Set up recurrence for an open appointment or meeting.
See also under Views, Calendar Day/Week/Month view, and Date Navigator.
To do this
Dial a new call.
Find a contact or other item (Search).
Enter a name in the Search Address Books box.
In Table or List view of contacts, go to first contact that starts with a specific
Select all contacts.
Create a message with selected contact as subject.
Create a contact (when in Contacts).
Create a contact (from any Outlook view).
Open a contact form for the selected contact.
Create a contact group.
Update a list of contact group members.
Go to a different folder.
Open the Address Book.
Use Advanced Find.
In an open contact, open the next contact listed.
Find a contact.
Close a contact.
Send a fax to the selected contact.
Open the Check Address dialog box.
71.
In a contact form, under Internet, display the Email 1 information.
In a contact form, under Internet, display the Email 2 information.
In a contact form, under Internet, display the Email 3 information.
Electronic Business Cards
To do this
Open the Add list.
Select text in Label box when the field with a label assigned is selected.
Open the Add Card Picture dialog box.
Place cursor at beginning of Edit box.
Select the Fields box.
Select the Image Align drop-down list.
Select color palette for background.
Select Layout drop-down list.
Remove a selected field from the Fields box.
To do this
Accept a task request.
Decline a task request.
Find a task or other item.
Open the Go to Folder dialog box.
Create a task (when in Tasks).
Create a task (from any Outlook view).
Open selected item.
Print selected item.
Select all items.
Delete selected item.
Forward a task as an attachment.
Create a task request.
Switch between the Folder Pane, Tasks list, and To-Do Bar.
Undo last action.
Flag an item or mark complete.
To do this
Expand a single selected group.
Collapse a single selected group.
72.
Select the previous group.
Select the next group.
Select the first group.
Select the last group.
Select the first item on screen in an expanded group or the first item off screen
to the right.
To do this
Open Print tab in Backstage view.
To print an item from an open window.
Open Page Setup from Print Preview.
To select a printer from Print Preview.
To Define Print Styles.
To open Print Options.
To do this
Start a send/receive for all defined Send/Receive groups with Include this group
in Send/Receive (F9) selected. This can include headers, full items, specified
folders, items less than a specific size, or any combination that you define.
Start a send/receive for the current folder, retrieving full items (header, item,
and any attachments).
Start a send/receive.
Define Send/Receive groups.
To do this
Play macro.
Table view
To do this
Open an item.
Select all items.
Go to the item at the bottom of the screen.
Go to the item at the top of the screen.
73.
Extend or reduce the selected items by one item.
Go to the next or previous item without extending the selection.
Select or cancel selection of the active item.
Business Cards view or Address Cards view
To do this
Select a specific card in the list.
Select the previous card.
Select the next card.
Select the first card in the list.
Select the last card in the list.
Select the first card on the current page.
Select the first card on the next page.
Select the closest card in the next column.
Select the closest card in the previous column.
Select or cancel selection of the active card.
Extend the selection to the previous card and cancel selection of cards after the
starting point.
Extend the selection to the next card and cancel selection of cards before the
starting point.
Extend the selection to the previous card, regardless of the starting point.
Extend the selection to the next card, regardless of the starting point.
Extend the selection to the first card in the list.
Extend the selection to the last card in the list.
Extend the selection to the first card on the previous page.
Extend the selection to the last card on the last page.
Move between fields in an open card
To use the following keys, make sure a field in a card is selected. To select a field when a card
To do this
Move to the next field and control.
Move to the previous field and control.
Close the active card.
Move between characters in a field
74.
To use the following keys, make sure a field in a card is selected. To select a field when a card
To do this
Add a line in a multiline field.
Move to the beginning of a line.
Move to the end of a line.
Move to the beginning of a multiline field.
Move to the end of a multiline field.
Move to the previous line in a multiline field.
Move to the next line in a multiline field.
Move to the previous character in a field.
Move to the next character in a field.
Timeline view (Tasks)
When an item is selected
To do this
Select the previous item.
Select the next item.
Select several adjacent items.
Select several nonadjacent items.
Open the selected items.
Select the first item on the timeline (if items are not grouped) or the first item in
the group.
Select the last item on the timeline (if items are not grouped) or the last item in
the group.
Display (without selecting) the first item on the timeline (if items are not
grouped) or the first item in the group.
Display (without selecting) the last item on the timeline (if items are not
grouped) or the last item in the group.
When a group is selected
To do this
Expand the group.
Collapse the group.
Select the previous group.
Select the next group.
75.
Select the first group on the timeline.
Select the last group on the timeline.
Select the first item on screen in an expanded group or the first item off screen
to the right.
When a unit of time on the time scale for days is selected
To do this
Move back in increments of time that are the same as those shown on the time
Move forward in increments of time that are the same as those shown on the
time scale.
Switch between active view, To-Do Bar, Search and back to active view.
Calendar Day/Week/Month view
To do this
View from 1 through 9 days.
View 10 days.
Switch to weeks.
Switch to months.
Move between Calendar, TaskPad, and the Folder List.
Select the previous appointment.
Go to the previous day.
Go to the next day.
Go to the same day in the next week.
Go to the same day in the previous week.
Day view
To do this
Select the time that begins your work day.
Select the time that ends your work day.
Select the previous block of time.
Select the next block of time.
Select the block of time at the top of the screen.
Select the block of time at the bottom of the screen.
Extend or reduce the selected time.
Move an appointment up or down.
Change an appointment's start or end time.
Move selected item to the same day in the next week.
76.
Move selected item to the same day in the previous week.
Week view
To do this
Go to the start of work hours for the selected day.
Go to the end of work hours for the selected day.
Go up one page view in the selected day.
Go down one page view in the selected day.
Change the duration of the selected block of time.
Month view
To do this
Go to the first day of the week.
Go to the same day of the week in the previous page.
Go to the same day of the week in the next page.
Date Navigator
To do this
Go to the first day of the current week.
Go to the last day of the current week.
Go to the same day in the previous week.
Go to the same day in the next week.
77.
Ctrl+Shift+Tab or Shift+Tab
Arrow keys
F3 or Ctrl+E
Alt+Up Arrow or Ctrl+Comma or Alt+Page Up
Left Arrow or Right Arrow, respectively
Alt+B or Alt+Left Arrow
Alt+Right Arrow
78.
Ctrl+S or Shift+F12
Ctrl+Z or Alt+Backspace
79.
Ctrl+] or Ctrl+Shift+>
Ctrl+[ or Ctrl+Shift+<
Ctrl+X or Shift+Delete
Ctrl+C or Ctrl+Insert
NOTE: Ctrl+Insert is not available in the Reading
Ctrl+V or Shift+Insert
Ctrl+Shift+Z or Ctrl+Spacebar
Hold down Ctrl and click the mouse button.
80.
Ctrl+Tab (with focus on the To box), and then
Tab to the Accountsbutton
Ctrl+ Alt+J
Ctrl+ Shift+S
Ctrl+M or F9
Up Arrow
Down Arrow
81.
Ctrl+B (when a Send/Receive is in progress)
Alt+= or Ctrl+Alt+4
82.
Ctrl+Right Arrow
Alt+Down Arrow
Alt+Page Down
Ctrl+Left Arrow
Alt+Up Arrow
Alt+Page Up
Alt+Minus Sign or Ctrl+Alt+3
Ctrl+Comma or Ctrl+Shift+Comma
Ctrl+Period or Ctrl+Shift+Period
F3 or Ctrl+E
83.
Alt+K, then Enter
Tab or Shift+Tab
Right Arrow
Left Arrow
84.
Up Arrow
Down Arrow
Right Arrow
Press Alt+F, and then press P
Alt+F, press P, and then press F and press 1
Alt+S or Alt+U
Alt+F, press P, and then press I
Alt+F, press P, and then press L
Alt+F, press P, and then press R
Page Down
Page Up
85.
Shift+Up Arrow or Shift+Down Arrow,
respectively
Ctrl+Up Arrow or Ctrl+Down Arrow, respectively
Ctrl+Spacebar
Press
One or more letters of the name that the card is
filed under or the name of the field that you are
sorting by
Up Arrow
Down Arrow
Home
End
Page Up
Page Down
Right Arrow
Left Arrow
Ctrl+Spacebar
Shift+Up Arrow
Shift+Down Arrow
Ctrl+Shift+Up Arrow
Ctrl+Shift+Down Arrow
Shift+Home
Shift+End
Shift+Page Up
Shift+Page Down
ect a field when a card is selected, click the field.
Press
Tab
Shift+Tab
Enter
86.
ect a field when a card is selected, click the field.
Press
Enter
Home
End
Page Up
Page Down
Up Arrow
Down Arrow
Left Arrow
Right Arrow
Press
Left Arrow
Right Arrow
Shift+Left Arrow or Shift+Right Arrow
Ctrl+Left Arrow+Spacebar or Ctrl+Right
Arrow+Spacebar
Enter
Home
End
Ctrl+Home
Ctrl+End
Press
Enter or Right Arrow
Enter or Left Arrow
Up Arrow
Down Arrow
87.
Right Arrow
Left Arrow
Right Arrow
Tab and Shift+Tab
Alt+key for number of days
Alt+0 (zero)
Alt+Minus Sign
Ctrl+Tab or F6
Left Arrow
Right Arrow
Alt+Down Arrow
Alt+Up Arrow
Up Arrow
Down Arrow
Page Up
Page Down
Shift+Up Arrow or Shift+Down Arrow,
With the cursor in the appointment, Alt+Up
Arrow or Alt+Down Arrow, respectively
With the cursor in the appointment,
Alt+Shift+Up Arrow or Alt+Shift+Down Arrow,
Alt+Down Arrow
88.
Alt+Up Arrow
Page Up
Page Down
Shift+Left Arrow, Shift+Right Arrow, Shift+Up
Arrow, or Shift+Down Arrow; or Shift+Home or
Page Up
Page Down
Alt+Up Arrow
Alt+Down Arrow
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